Getting Started
dronelist.io is built to run your drone business end-to-end. This guide walks you through initial setup and shows how the platform’s features connect into a single workflow.Initial setup
Follow these steps to go from sign-up to fully operational:Create your account
Register at app.dronelist.io using email or Google sign-in. Complete your professional profile with your name, qualifications, and contact details.
Set up your organization
Your organization is the central hub for everything — team members, services, projects, and finances. Give it a name and configure your business details under Settings > Organization.
Invite your team
Go to Team and invite colleagues by email. Assign roles to control what each person can access:
Solo operators can skip this step — the platform works just as well for one-person operations.
| Role | Access level |
|---|---|
| Owner | Full access, billing, and account management |
| Admin | Manage team, services, and all operational data |
| Member | Work on projects, log flights, manage assigned tasks |
| Viewer | Read-only access to dashboards and reports |
Define your services
Navigate to Services and build your service catalog. Define what you offer, set pricing models, and create tiers for each service. See Services & Pricing for the full guide.
Add your equipment
Go to Fleet and register your drones, cameras, and accessories. Tracking equipment lets you log flights, monitor maintenance, and include equipment fees in proposals. See Fleet Management for details.
How it all connects
The core business workflow in dronelist.io follows a natural progression from lead to revenue:| Stage | What happens |
|---|---|
| CRM | A new lead comes in. You create an account, log interactions, and track the deal through your pipeline. |
| Proposals | When a deal is ready, generate a proposal with line items pulled from your service catalog. Send it to the client for approval. |
| Projects | Once accepted, the proposal becomes a project. Assign team members, schedule missions, and track deliverables. |
| Invoicing | When work is complete, generate an invoice from the project. Send it with a Stripe payment link for fast collection. |
Platform features
CRM
Track accounts, contacts, and deals. Manage your sales pipeline with Kanban boards and activity logging.
Proposals
Build professional proposals with dynamic pricing from your service catalog. Send to clients and track acceptance.
Projects
Plan and deliver drone operations. Assign team members, track milestones, and manage deliverables.
Fleet
Register equipment, log flights, track maintenance schedules, and monitor certifications.
Services & Pricing
Define your service catalog with tiered pricing. Configure margins, auto-modifiers, and team rate overrides.
Invoicing
Generate invoices from projects or standalone. Accept payments via Stripe with one-click payment links.
Expenses
Track business expenses against projects. Categorize costs for accurate profitability analysis.
Profitability
See real margins on every project. Compare estimated vs. actual costs across your operations.
Client Portal
Share project updates, deliverables, and invoices with clients through secure links — no account required.
Team Management
Manage team members, roles, credentials, insurance records, and availability across your organization.
Dashboard
At-a-glance view of your business — active projects, pipeline value, upcoming tasks, and key metrics.
Settings
Configure organization details, payment integrations, notification preferences, and subscription plans.
Tips
Start with your most common service
Start with your most common service
You don’t need to define your entire catalog on day one. Start with the service you sell most often, set up its pricing tiers, and add more as you go.
Use templates to speed up service creation
Use templates to speed up service creation
When creating a new service, choose from built-in templates like Real Estate Photography, Roof Inspection, or Orthomosaic Mapping. Templates pre-fill base rates and time estimates.
Log equipment early for accurate profitability
Log equipment early for accurate profitability
The Profitability module factors in equipment depreciation. Adding your fleet early means your first project margins will already be accurate.
Connect Stripe before sending your first invoice
Connect Stripe before sending your first invoice
Invoices with payment links get paid faster. Set up Stripe under Settings > Payments so your first invoice includes a one-click payment option.