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Fleet Management

The Fleet module is your central equipment registry and flight logbook. Track every drone, camera, LiDAR sensor, and accessory your organization owns — along with every flight you’ve flown.

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Equipment

Equipment records represent the physical assets in your fleet. Each piece of equipment has its own detail page with specs, status tracking, and a complete flight history.

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Adding equipment

Navigate to Fleet and click Add Equipment. Select the category first, then fill in the details: When you select a model from the catalog, key specifications are pre-filled automatically — including platform type, EU class, max takeoff weight, flight time, range, RTK capability, obstacle avoidance, and camera resolution.

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Equipment categories

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Equipment statuses

Equipment has three independent status dimensions: Operational status — the overall lifecycle state: Condition — the physical state of the equipment: Availability — whether the equipment can be used right now:

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Category-specific specifications

Each equipment category has its own set of specification fields. For example:
  • Aircraft — payload capacity
  • Camera — camera type (RGB/thermal/multispectral/hyperspectral), sensor size, focal length, stabilization
  • LiDAR — point rate, detection range, accuracy, field of view, wavelength
  • Navigation — navigation type (RTK/PPK/standard GPS), accuracy, update rate, base station required
  • Payload — payload type, capacity, flow rate, coverage area
  • Accessories — accessory type, capacity, voltage, quantity

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Equipment files

Attach documents and images to any piece of equipment:

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Flight Logging

Every flight you log is tied to a specific piece of equipment. Open any equipment detail page to see its flight history and log new flights.

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Creating a flight log

From an equipment detail page, click Log Flight to record a new flight:

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Flight types

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Operation types

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Airspace classes

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GPS and project matching

When you log GPS coordinates for a flight, dronelist automatically attempts to match the flight to a Project based on proximity to project site locations. This uses haversine distance calculation to find the closest project site within range.

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CSV Import

Import your existing flight history from popular flight logging platforms instead of entering flights one by one.

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Supported formats

The import wizard auto-detects your CSV format based on column headers:

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Import workflow

1

Upload

Select a CSV file from your computer. The system detects the format automatically.
2

Map columns

Review the auto-detected column mappings. For custom CSVs, manually map your columns to the required fields (flight date and duration are required; all others are optional).
3

Import

The system processes each row, extracts GPS coordinates, and attempts to match flights to existing projects by proximity.
4

Review

See a summary of imported flights — how many were created, skipped, or had errors.
For DroneLogbook and DJI FlightHub exports, GPS coordinates (takeoff/landing) are mapped automatically. For Airdata, latitude and longitude fields are mapped. For Custom CSVs, you can map GPS fields manually during the mapping step.

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Fleet Dashboard

The main Fleet page shows your equipment list with summary statistics:
  • Total equipment count and breakdown by category
  • Active vs. maintenance vs. retired equipment
  • Total flight hours and flight count across your fleet
Each equipment card shows the item’s name, category, status, condition, and key specs at a glance. From an equipment detail page, you can see flight statistics specific to that piece of equipment — total flights, total hours, and recent flight history in a sortable, paginated table.

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Tips

When adding aircraft or cameras, type the manufacturer or model name to search the built-in catalog of 93+ models. Selecting a match auto-fills specifications like weight, flight time, range, and camera resolution.
If you’re coming from DroneLogbook, Airdata, or DJI FlightHub, use the CSV import to bring in your entire flight history at once. This gives you accurate fleet statistics from day one.
Update equipment availability when you deploy it to a mission or send it for maintenance. This helps your team know what’s available when planning Projects.
Adding takeoff coordinates to your flights enables automatic project matching and builds a geographic record of your operations — useful for compliance and reporting.
When equipment goes in for repair, set its status to Maintenance and its availability to Maintenance. Log a maintenance-type flight after the repair to record the test flight.