Team Management
dronelist.io is built for teams. Invite pilots, observers, and back-office staff to your organization, assign roles that control what they can access, and manage their credentials, insurance, and availability from one place.Roles
Every team member has a role that determines their permissions across the organization. Roles are hierarchical — each level includes everything below it.| Role | Permissions |
|---|---|
| Owner | Full access including organization deletion and ownership transfer. One per organization. |
| Admin | Can manage organization settings, invite and remove members, and change member roles (except Owner). |
| Member | Can access organization resources — projects, CRM, fleet, invoicing, and more. |
| Viewer | Read-only access to the organization. Cannot create or modify any data. |
Invitations
Bring new people onto your team with email invitations.Send an invitation
Go to Team and click Invite Member. Enter the person’s email address and select the role they should have.
Recipient gets an email
The invited person receives an email with a link to join your organization. If they already have a dronelist.io account, they land on an acceptance page. If not, the link takes them to registration first.
Team page
The Team page lists every member and pending invitation in your organization. For each person you can see:- Name and email
- Role (Owner, Admin, Member, Viewer)
- Status (Active or Invited)
- Date they joined
Member detail view
Click any team member to open their detail page. This gives you a full view of their profile organized into five tabs:| Tab | What it shows |
|---|---|
| Overview | Contact info, role, location, flight hours, experience, and profile completeness |
| Assignments | Projects and missions this person is assigned to, with their crew roles |
| Credentials | Licenses, certificates, waivers, and other qualifications — with status and expiration tracking |
| Insurance | Insurance policies on file — type, provider, coverage amounts, and expiration dates |
| Availability | Working hours, timezone, and calendar integration for scheduling |
Admin-as-delegate editing
Admins and Owners can manage credentials and insurance on behalf of team members directly from the member detail view. Changes made by an admin create a change request that the team member can review. This is useful for onboarding new pilots or keeping compliance records up to date without requiring each person to log in.Project and mission crew roles
When you assign team members to Projects, each person gets a project crew role that describes their function:| Project Role | Description |
|---|---|
| Lead | Project lead responsible for overall coordination |
| Pilot | Drone pilot assigned to fly operations |
| Observer | Visual observer supporting safe flight operations |
| Data Processor | Handles post-flight data processing and deliverables |
| Member | General team member with no specific operational role |
| Mission Role | Description |
|---|---|
| Pilot in Command (PIC) | FAA-designated remote pilot responsible for the flight |
| Visual Observer (VO) | Maintains visual line-of-sight with the aircraft |
| Payload Operator | Operates camera, sensors, or other payload equipment |
| Ground Crew | On-site support for takeoff, landing, and logistics |
| Member | General mission participant |
Schedule view
The Availability tab on each team member’s detail page shows their working hours and calendar availability. If they have connected Google Calendar, you can see busy times overlaid on their schedule. This helps you plan missions and assign crew without conflicts. For more on how availability and calendar settings work, see Business Profile.Tips
Start with the right role
Start with the right role
Assign the most restrictive role that still lets the person do their job. You can always upgrade later. Most team members should be Member — reserve Admin for people who need to manage settings or invite others.
Keep credentials and insurance current
Keep credentials and insurance current
Use the member detail view to monitor expiration dates for credentials and insurance across your team. Expired credentials show a warning badge, making it easy to spot compliance gaps before they become problems.
Use crew roles consistently
Use crew roles consistently
Assign crew roles at the project level when you build your team, then refine at the mission level. This keeps your project plans organized and makes it easier to see who is responsible for what during operations.
Check availability before assigning
Check availability before assigning
Before adding someone to a mission, check their Availability tab. If they have Google Calendar connected, you can see their real schedule — not just their general working hours.