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Tasks

Tasks are your central work tracker for everything that needs to get done — from manual to-dos to system-generated reminders for expiring credentials and insurance policies. Every task sits on two independent axes: when you plan to do it, and whether it is finished. Keeping those separate is what lets you tick a task off and, if you change your mind later, get it back exactly where it was.

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Task list

Navigate to Tasks to see your tasks grouped by when you plan to do them:

• Overdue — anything past its due date and still open, pulled to the top
• Today, This week, Someday — your three planning horizons
• Done — finished work, collapsed at the bottom

Each row has a round checkbox on the left to mark it done, and pickers on the right for the due date, the horizon, and priority. Hover a row to reveal a square checkbox for selecting several at once. Filters for priority and due date sit above the list. The due date filter offers Overdue, Due today, Due this week, and No due date. There is no filter for the horizon — the list is already grouped by it, so you can just collapse a group you do not want to see. The horizon and the due date are independent: a Someday task can still carry a due date (auto-tasks take one from the expiry date), and plenty of Today tasks have no date at all. “No due date” is how you find the latter.

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Creating a task

Click Create Task to open the creation dialog. Fill in:

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When: the three horizons

The horizon answers one question — when do you intend to do this? Nothing moves between horizons on its own. A task you marked Today that is still sitting there tomorrow is a task you did not do — it keeps staring at you rather than quietly rescheduling itself. Glance at This week on a Monday and pull up whatever you actually mean to start.

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Done: a separate thing

Finishing a task is the round checkbox, not a horizon. Tick it and the task drops into the collapsed Done group with its title struck through; a completion timestamp is recorded automatically. Untick it and the task returns to the horizon it had before — finish a Someday task, reopen it next week, and it goes back to Someday rather than landing in some default.

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Task detail page

Click any task to open its detail page. The layout shows:

• Title — click to edit inline
• Properties row — Mark done, horizon, priority, assignee, due date, and labels at a glance
• Sections — subtasks, description, and activity feed

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Inline editing

You can edit the task title directly by clicking on it. The horizon, priority, and assignee are editable via dropdown pickers in the properties row, and the due date opens a calendar picker. The Mark done checkbox sits at the start of the same row.

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Subtasks

Tasks support one level of subtasks. Each subtask links to its own detail page, and a progress bar counts how many are done.

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Activity feed

The activity section shows a unified timeline of:

• Comments — free-text notes on the task
• Horizon changes — recorded automatically when you move a task between Today / This week / Someday
• Done and reopened — recorded automatically when you tick or untick the checkbox
• Assignment changes — recorded when the assignee is changed

Add a comment using the text area at the bottom of the activity section.

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Priority levels

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Labels

Labels are colored tags for organizing tasks. Your organization starts with default labels (maintenance, compliance, client-work, and more), and you can create custom ones. Labels appear as colored pills on both the task list and detail page. You can assign multiple labels to a single task.

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Automatic task generation

dronelist automatically creates tasks when it detects items that need your attention. These auto-generated tasks appear alongside your manual tasks and can be managed the same way.

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What triggers auto-tasks

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How it works

• Auto-tasks are generated when you visit the Tasks page
• Each source entity creates at most one task — duplicates are prevented automatically
• Marking an auto-task done prevents it from being recreated
• Auto-tasks include a description with context about the expiration and what action to take
• The due date is set to the expiration date, so an expired item shows up under Overdue

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Notifications

Task activity can generate notifications. Manage notification preferences in Settings → Notifications.

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Subscribers

You automatically become a subscriber when you:

• Create a task
• Are assigned to a task

Subscribers receive notifications for all future activity on that task. Notifications are delivered in-app by default, with email available as an opt-in in your notification settings.

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Tips